EPSM 2023 Abstract Reviewers

Are you keen to contribute to the success of EPSM, support research and development in Australasia, and gain CPD points? Please consider joining our EPSM Abstract Reviewer’s Database. Applications due by April 14th - apply here.

Each year the EPSM local organising committee arranges for a panel to review abstracts submitted for the conference. This can be a difficult process for the committee to find enough local experts in a suitable range of fields in order to ensure a fair and robust review process. The ACPSEM would like to establish an ongoing abstract reviewer database which can be drawn on each year to help set the standard of accepted abstracts for the conference. This year’s EPSM Scientific Committee is keen to draw on this database to find reviewers for the 2023 conference.

What we are seeking:

We seek volunteers for abstract reviewing who have experience in one or more of the main ACPSEM fields and are willing to contribute a small amount of time each year to review abstracts according to an established rubric.

In order to provide the most robust review process we hope to get a good spread of reviewers across the various specialties, so please consider applying. However please note, the role of the abstract reviewers is to judge the suitability of abstracts for inclusion in the EPSM conference programme, rather than to perform a complete peer-review as required for journal publications. Therefore reviewers may be requested to review any abstract that falls within their general area of professional expertise, even if they are not subject matter experts on the particular topic.

A grading rubric and guidance for the review process will be provided and each abstract will be reviewed by multiple reviewers. For this reason abstract reviewers at a range of career stages are welcomed, including early and mid-career members. Ideally reviewers will have attended at least one EPSM conference and have an awareness of accepted abstract/presentation standards. Those who wish to receive additional support or mentoring while they develop their skills in this area are welcome to mention this in their application.

The reviewer database:

We are currently seeking reviewers for the 2023 EPSM, however using this opportunity to establish an ongoing database for those who are happy to also participate in future years. Becoming a part of this reviewer database will mean that you foresee generally being available to review abstracts for EPSM each year. However in any given year you are not required to participate, and the relevant dates and expected time commitment will be shared and you can confirm your availability. The database will include a record of the professional role of each reviewer as well as any particular subspecialty areas. At any stage you can request an update to your specialty areas or ask to be removed from this database for future abstract reviews. If you are only able to participate in the current year please indicate this on your application form.

Expectations of reviewers:

  • Provide fair judgement of the merits of submitted abstracts for EPSM conference inclusion, for abstracts that fall within their professional field. This may include topics that do not align with a reviewer’s particular subspecialty areas.
  • The number of abstracts to review will depend on the mix of reviewer experience and abstract submission categories but all efforts will be taken to minimise the time commitment requested from each reviewer.
  • Complete abstract reviews in a timely manner within the allotted time. This will usually be approximately a one month period following the close of abstract submissions, typically some time in July/August/September.
  • Be willing to attend a virtual abstract reviewers meeting/discussion during this timeframe to ensure a fair and consistent process if required. This may include reviewing a mock abstract to benchmark reviewers to help improve standardisation of scoring for objective criteria.
  • When requested, provide additional details to the scientific committee regarding a given abstract and the reason for scoring it a particular way against the rubric.
  • Be open to feedback from the scientific committee if a reviewer’s judgements are deemed either unduly more harsh or more generous than other reviewers.

Continuing Professional Development

Participating as an abstract reviewer for EPSM will be eligible for CPD points under the Categories of Reviewing Performance and/or Measuring Outcomes, in the ACPSEM CPD program. At the time of onboarding you will be provided with more information about the various possibilities for CPD reporting and be asked to state a preference for reporting purposes. Following each EPSM, the points will be reported for you, according to the preference you highlight when you are appointed.

Application process:
To apply please fill in the form that can be found by following this link. (Note that in order to use this link you will need to be using a recent version of Chrome, Firefox, Edge or Safari, with cookies and JavaScript turned on).

Applications are due by April 14th 2023.

The information required to apply includes your name, where you work, and a short statement (<300 words) providing the following:

  • some details of your experience in the field
  • a description of your history of attendance at EPSM
  • any relevant experience in review processes for previous conferences
  • a reason for why you are keen to contribute to the abstract review process

Then please select at least one primary category and as many specialty areas that are relevant from the list below to indicate where your expertise lies.

Reviewer primary categories:
Abstracts are submitted into one or more of the following categories. Please indicate which category or categories you would be willing to review abstracts for:

  • Biomedical Engineering
  • Diagnostic Imaging Medical Physics
  • Education, Management and Professional standards
  • Radiation Oncology Medical Physics
  • Radiopharmaceutical science
  • Radiation Protection
  • Nuclear Medicine Physics
  • General/Other

Reviewer specialty areas:
Within your primary category or categories as chosen above, please indicate if there are any topics which you have a particular specialty or interest in and every endeavour will be made to try to prioritise assigning abstracts to people with relevant interests (where possible). Please select all that apply:

  • Artificial Intelligence and Machine Learning
  • Assistive Technology
  • Augmented and Virtual Reality
  • Brachytherapy
  • Clinical trials, including virtual clinical trials
  • Clinical Implementation
  • CT
  • Computing, software and digital health
  • Diversity, Equity and Inclusivity
  • Dosimetry and detectors
  • Emerging technologies
  • Equipment and medical devices (including for treatment, diagnosis or QA)
  • Human Factors
  • Imaging for radiation therapy
  • Image Quality Optimisation
  • Motion Management
  • Monte Carlo Simulation and Associated Tools
  • MRI
  • MRI linacs
  • New Imaging Methods and Technologies, including Image Reconstruction
  • Nuclear Medicine Physics
  • Particle Therapy
  • PET
  • Quality Control and Compliance Testing
  • Radiation Biology
  • Radiation Safety and Radiation Risk
  • Synchrotron physics
  • Theranostics
  • Ultrasound – Diagnostic or Therapeutic
  • 3D printing and Manufacturing

Acceptance to the reviewer database
Applications will be reviewed by a panel consisting of members of the 2022 and 2023 EPSM scientific committees as well as representatives from the ACPSEM office. We will be looking to achieve a good range of specialty areas and experience levels. If we are oversubscribed from one area we may not need every applicant. We will confirm the members of the reviewer database prior to abstracts closing for this year’s EPSM, which will be at the end of June.

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